1. Define your role: Understand the level of editing required, focusing on basics like spelling and syntax if you’re new, or delve into substantive editing if experienced with style guides.
2. Initial read-through: Absorb the overall content without suggesting edits, familiarizing yourself with the text and the author’s voice.
3. Make a plan: After the first reading, revisit the text, questioning its coherence, logical sequence, style consistency, factual accuracy, and flow, noting areas for improvement.
4. Line-by-line editing: Implement edits according to your plan, ensuring each sentence contributes to clarity and coherence.
5. Formatting: Align edits with required formatting standards, referencing style guides like The Chicago Manual of Style or The Associated Press Stylebook, maintaining consistency with the author’s style if no specific standards exist.
6. Final review: Double-check your edits to enhance readability without introducing complexity, striving for error-free content before the proofreading stage.
Difference between Copy Editors and Proofreaders:
Copy editors focus on maintaining clarity and coherence, ensuring readers aren’t overwhelmed by unnecessary details or poorly structured sentences. They may also conduct research and verify sources.
Proofreaders primarily identify and correct typos and aesthetic issues like word breaks or missing pages, fine-tuning the text before publication.
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